Add a new schedule

A new staff schedule includes basic schedule information. Once you have added it, you can define the on-duty and off-duty times (duty cycles) for shifts, and staff members assigned to the shifts.

  1. Choose File → Staff Scheduling → Add or Update Scheduling Definitions.

    A blank Schedule dialog box appears.

  2. In Schedule Name, enter a name for the schedule you are creating.

  3. In Schedule ID, type an ID number for the schedule, or press the Tab key on your keyboard to let FH automatically create an ID number.

    A dialog box stating that the schedule ID does not exist in the database, and asking if you want to create it.

  4. Click Yes.
  5. In Station, enter the station's code, or click the lookup button and then use the Lookup - Stations dialog box which appears to select the station's code.
  6. In Start Date, type the date the schedule begins, or click the lookup button and then use the calendar which appears to select the date the schedule begins.
  7. In Start Time, type the time the schedule begins.

  8. Click the Other tab.

  9. In FDID, enter the fire department's ID number, or click the lookup button and then use the dialog box that appears to select the ID number.

    Note: At this point, a basic schedule is created. If you installed FH's schedule templates, you can load a template that includes the shifts and shift schedules for a specific shift pattern. If you decide not to use a template, you need to add the shifts and shift schedules on your own.

  10. Add any or all of the following to the new schedule.

    To do this See instructions in
    Add shifts

    Add a shift to a schedule.

    Add shifts to a schedule with the wizard.

    Manage staffing exchanges and exceptions

    Set up staffing exchanges and exceptions in the schedule.
    Add notes

    Add notes to a schedule.
    Add custom data fields (user-defined fields)

    Add custom data user-defined fields to a schedule.
    Add data in user-defined fields

    Enter custom data in user-defined fields for a schedule.
    Add attachments and
    signatures

    Add attachments and signatures to a schedule.
    Lock a schedule Lock a schedule.
    Review modification history Review the modification history of a schedule.
    View the shift calendar Work with the shift calendar.
  11. Click Save.