Check for invalid dates in EMS incident records

  1. In the main FH toolbar, click EMS.

    The EMS/Search & Rescue Report dialog box appears.

  2. At the bottom of the dialog box, click Browse.

    The Query dialog box appears.

  3. From Select a Query, choose UPSIZE EMS Query.

    The list in the Query dialog box updates, displaying all the patient dates in the EMS module.

    Note: Because a single EMS incident record can have multiple "child" records associated with it, and because these child records can contain dates, a single incident may appear multiple times in the query so that all the child record dates can be listed.

  4. For every record containing an invalid date (date outside the range), correct the date.

    Column name Correct an invalid date

    Main Alarm Date

    Main Dispatch Date

    Main Arrival Date

    Main Cleared Date

    Patient Last Name

    Patient First Name

    Patient DOB

    Patient Unit Notified

    Patient Unit Enroute

    Patient Unit Cancel

    Patient Scene Date

    Patient Arrived Date

    Ptnt Enroute to Dest

    Patient Arrived Dest

    Patient Clear Date

    Ptnt In Service Date

    Patient ALS Arrival

    Patient Transfr Date

    Ptnt At Home Date

    Patient Onset Date

    Patient HIPAA Status

    Authorizing Staff ID

    Authorization Date

    Arrest Witness Date

    Arrest CPR Initiated

    Arrest CPR Discontin

    Arrest Defibrillate

    Arrest Med Admin

    Arrest Pulse Date

    Device Event Type

    Device Event Date

    Insurance Type

    Insured DOB 

    Medication

    Medication Date

    Procedure Code

    Procedure Date

    Vitals Date

  5. From Select a Query, choose UPSIZE EMS Unit Query.

    The list in the Query dialog box updates, displaying all the unit dates in the EMS module.

  6. Check each column for invalid dates, as you did in step 4.
  7. For every record containing an invalid date, correct the date.

    Column name Correct an invalid date

    Unit Alarm Date

    Note: This date is the same date that is listed in the Main Alarm Date column. If it was invalid in the Main Alarm Date column, you would have already corrected it by this point.

    Unit Notified Date

    Unit Enroute Date

    Unit Cancel Date

    Unit Arrival Date

    Unit Arrive At Ptnt

    Unit Transfer Care

    Unit Arrived Dest

    Unit Cleared Date

    Unit In Service Date

    Unit Home Date

  8. Choose Tools → Queries.

    The Queries dialog box appears.

  9. Expand Administrative Queries.

  10. Select UPSIZE Facility Lookup Query, and then click Run.

    The Query dialog box appears, listing the facilities and their status dates.

  11. Check the Facility Status Date column for invalid dates, as you did in step 4.
  12. (If there are any invalid dates) Correct the date.

    Column name Correct an invalid date

    Facility Status Date

  13. Choose Tools → Queries.

    The Queries dialog box appears again.

  14. Expand Administrative Queries, select UPSIZE Unit Lookup Query, and then click Run.

    The Query dialog box appears, listing the units and the date they were placed in service.

  15. Check each column for invalid dates, as you did in step 4.
  16. (If there are any invalid dates) Correct the date.

    Column name Correct an invalid date

    Unit Date in Service

  17. Check the dates in other modules you have purchased, as described in Check for invalid dates in modules.