FH Accounts Receivable is completely integrated with FH. After setting up your lookup codes, you simply use FH as you would normally, adding occupancy inspection records, permits, hydrant activities, incidents, etc. Invoices can be generated as activities are added or, when relationships between account records and specific records have been set up, can be generated via the batch generate invoices feature. Invoices can be itemized with amounts automatically added. Additional invoice items can be added as needed.
FH Accounts Receivable maintains a record of money owed to your department. There are three important parts of FH Accounts Receivable:
Account records include information about the entity owing money to your department, including basic contact information and a record of all money owed and money payed by the account.
Invoice records details the amount of money owed to your department. All invoices relate to a specific account record. Invoices can be batch generated, added from the billable event, or created from scratch. Once invoices are created, they are printed and sent to the account contact.
When payments are received, apply the payments to the invoice. Payments and credit adjustments are entered and applied to an “account”. When a payment is received, the account ID is entered and all open invoices for that account are displayed. Payment can be applied to one or multiple open invoices. You have the ability to void payments, add credit adjustments, or send invoices to collections.
Reports that detail accounts receivable are available at every step.