Add Responding Unit

Responding unit includes information about specific apparatus and personnel responding to the incident, and is useful for determining actual personnel and apparatus requirements for different types of incidents.

  1. Do one of the following.

    1. From the File menu, select the NFIRS 5.0 Incident Reporting selection, NFIRS 5.0 Incident Reports option, then select the incident record.
    2. Click Units & Personnel.
    1. From the File menu, select the EMS/Search & Rescue Reporting selection, EMS/Search & Rescue Reports option, then select the incident record.
    2. Click Units & Personnel.
    1. From the File menu, select the Dispatch & Remote Station Response Entry, then select the incident record.
    2. Click Units & Personnel.

  2. Press Add.

    The Unit Response Detail form is displayed.

    3. If you use station roster & availability or the optional staff scheduling module, select the available unit (as entered in the station roster or via staff scheduling), or if the unit to add is not listed, select “Unit Lookup...” and type or lookup the Unit Response Detail form Unit Code value.

    If you do not use station roster & availability or the optional staff scheduling module, the Unit Response Detail form is displayed. Type or lookup the Unit Code.

    1. Type or lookup the Resource Type code is usually associated with the unit.

      Note: Required for all incidents.

    2. Type or lookup the Response Code that best describes the nature of the unit’s response.

    3. Check appropriate Fire/Medical/Rescue/Other types to indicate the main use of this apparatus at the incident.

      Note: Required for all incidents.

      The main use at the incident need not be the consistent with the apparatus type.

      Example: EMS may be the principal use of the members arriving on-scene in a ladder truck.

    4. Complete Response Dates & Times.
    5. Check the Alarm column box for the date to add the Alarm Date value.
    6. Check Cancelled and type the date and time the unit was canceled if relevant.
    7. Press Response Time Analysis to review elapsed times between completed date and time fields.
    8. Press OK to close.
    9. Press Unit Actions Taken to add codes for additional actions taken.
    10. Press Save to close.
    11. Click the Personnel tab.
    12. Press Add Group.

      If you want to select the staff using the staff group select method, select “Staff Group Select...”. The Staff Group Select form is displayed. Select staff members responding to the incident, then press OK.

      If you want to add staff listed for the unit at the alarm date and time from the optional staff scheduling module, select Add From Scheduling....

      Note: In certain circumstances, a unit will respond that has no staff assigned to it in FH Staff Scheduling (the staff are assigned to another unit and respond on the other unit in certain circumstances).

      Example: If all staff are assigned to unit ‘A’ but unit ‘B’ responds in limited circumstances, and unit ‘B’ responds, adding the unit via “Add from Scheduling...” will result in no personnel.

      In this instance, the person entering the incident can add the unit from scheduling, then from the Personnel section add personnel using the “Add from Roster” method and selecting unit “A” personnel that responded on unit “B”.

      If you want to add staff added to the unit from the station roster, select Add From Roster...

      The Staff Activity - Group Add form is displayed.

    13. Add or modify group participant details, then press OK to add selected staff with participation details to the unit response record.

      Note: Individual staff members can be modified.

      Example: You can add a staff member in this manner, and modify the individual participation detail record to exclude response on a particular unit. All participant detail records are automatically added to a staff activity record.  
    1. Click the Usage tab.
    2. Press Add Linked to add a usage record for the responding unit, or press Add Other to add a usage/purchasing detail record for a different piece of equipment.
    1. Click the Unit Narrative tab.
    2. Type narrative.

  6. This information is added to EMS/Search & Rescue incident patient records for the unit if an EMS incident is created from this NFIRS incident.

    • Click the EMS/Search & Rescue tab and enter patient information.
    • Click the Other tab and complete as needed.

  8. Press Save.

    All units added for the incident are listed in the lower right area of the Basic section.

    If necessary, an additional unit can be added by pressing +, and a listed unit can be removed by highlighting the unit and pressing -.

 

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