Incident Module Options All Incidents

  1. Select the Administration menu, then the Administrative Options option.
  2. Click the Incident tab, then the All Incidents tab.

  3. Complete the General section.

    1. Click the General tab.

    2. Check Require narratives for all incidents to make narratives required to complete incidents.

    3. Check Require 911 used code to make 911 Used Code required to complete incidents.

    4. Check Require a numbered or intersection address to require a ‘Street Address’ or ‘Intersection’ address Type value (in the Scene Address area) for incident reports.

      When checked, a ‘Rural/Directions’ address Type value is not allowed.

    5. Check If both a NFIRS and EMS report exists, prompt to keep shared data elements synchronized to prompt to synchronize shared NFIRS or EMS record data when saving a NFIRS or EMS incident record.

    6. Check Allow only appending to narratives to lock incident narratives after they are added.

      When enabled, additional information can be added to the end of the narrative and administrative access users can unlock the narrative and modify as needed.

    7. Check Allow scene/address data to be changed if Occupancy ID is used to allow Occupancy information to be overwritten while entering incident reports.

      Departments that wish to update occupancy records as they are entering incident information (that is, using address information entered for the incident) select this option. You are prompted before any information is overwritten.

    8. Check Use state-level validation rules to use state-level validation, including relaxed address validation (cities and streets are not required to be in lookups) in incidents.

      Not recommended unless you are an incident collection agency.

    9. Check Allow incomplete reports to be saved to allow incident reports to be saved without being completed.

      Departments that do not complete incident reports at the time of entry select this option. When the incident is saved, a list of incomplete items is displayed, and if none of the items are critical, pressing Ignore All saves the incident. FH checks for incomplete status when printing reports or exporting reports to state.

    10. Specify Incident Number Format.

      To do this Do this
      Add the year from the incident date when Auto-Fill Year is checked. Select YY-#######.
      Disable the initial two optional characters in the incident number. Select #######.

    11. Specify Auto-Numbering Method.

      To do this Do this
      Use the calendar year for the two digits inserted into the incident number. Select Calendar Year.
      Use the fiscal year for the two digits inserted into the incident number. Select Fiscal Year.

      Disable automatic numbering.

      Note: Departments that do not wish to use the first 2-digits of the 7-digit incident number use this option.

      		 Select None.

  4. Complete the Resources, Units & Personnel section.

    1. Click the All Incidents tab Resources, Units & Personnel tab.
    2. Check Require Resource detail (units and personnel) to require units/personnel to complete an incident record.

    3. Select which resources to require.

      To do this Do this
      Require unit response detail records. Check Require units.
      Require participant detail records. Check Require personnel.
      Require that each unit response detail record includes participant detail records. Check Require personnel for info for each unit.
    4. Check Require detail if aid given or received to require an aid given/aid received detail when mutual aid given or received is indicated in an incident report.
    5. Check Require equipment usage detail to require equipment usage details to complete incident reports. Equipment usage records for equipment records that have a unit associated with it are required. Additional usage records for other equipment used at the scene are optional.
    6. Check Default times from previous entries for units and aid given/received detail records to default times into new unit and mutual aid records.
    7. Check Default actions taken for unit records to add actions taken from the first unit response detail record to additional unit response detail records.
    8. Check Default Fire, Medical, Rescue checkboxes in unit/personnel response based on incident type to select the type.

    9. Check Automatically calculate last unit cleared scene time on main report from unit entry to complete the Last Clr Scene date and time on the NFIRS Incident Report form Basic section or the EMS/Search & Rescue Report form Basic section based on the latest Cleared date and time entered for responding unit detail records.

      Note: If you complete the EMS/Search & Rescue section of the Unit Response Detail form, the Enroute to Dest time is used instead of the Cleared time from the Unit Response Detail form Basic section.

    10. Check Enable “Apply to All” option for fields during unit data entry to allow information in unit response detail records to be applied to all other unit response detail records added for the incident.

    11. Check Provide option to enter responding units & personnel from outside the incident report to allow non-administrative users to add responding units and personnel to incidents via the File menu Unit & Personnel Entry option.

      When disabled, non-administrative users will not see the Unit & Personnel Entry option on the File menu.

  5. Complete the Authorization and Locking section.

    1. Click the Authorizations & Locking tab.
    2. Check Require Officer in Charge and Member Making Report authorizations to require that Officer in Charge and Member Making Report authorization records be entered to complete the incident.
    3. Check Require a Quality Control check authorization to require a quality control check type incident report authorization detail record to save the incident.
    4. Check Default the assignment field to the member’s unit code to add the staff member’s unit to the Assignment field (from the staff member’s responding personnel record if available, or the staff member’s record) of the authorization record.

    5. Check Automatically Lock Incident Reports to restrict future incident report modifications using one of the options below.

      Otherwise, all users with “Modify” rights for the report can make changes. Departments that want to increase security on incident report entry use this option. Related staff activities are not locked.

      To do this Do this
      Restrict future incident report modifications to the person who initially entered the report or to administrators. Check Allow only the user who entered the report.
      Lock incident reports after they have been quality control checked. Check Disallow changes after quality control check authorization has been entered.
      Set the number of hours following incident completion before the incident is locked. Check Disallow changes.

    6. Check Lock Units & Personnel data entry if the incident report is locked to lock unit and personnel response detail records related to an incident that is locked.

      When disabled, unit and personnel detail records for a locked incident can be modified by non-administrative users.

    7. Check Unit information comes from CAD to prevent non-administrative users from adding or editing responding units records to incident reports.

  6. Complete the Restrictions & Ownership section.

    1. Click the Restrictions & Ownership tab.

    2. Check Restrict view access to other user incident involvements to add additional security to involvement records.

      When enabled, an additional security option for non-administrative users is added to allow the user to view involvement records added by different users.

    3. Check Restrict view access to other users casualty reports to add additional security to civilian and fire service casualty records.

      When enabled, additional security options for non-administrative users are added to allow the user to view civilian and/or fire service casualty records added by different users.

    4. Check Automatically prompt to take ownership of unassigned records when record is selected for edit to prompt the user accessing an incident created from external data (for example, an incident created from CAD data) to take ownership of the unassigned records.

  7. Press OK.

 

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