Availability records are used in participation reports to indicate the percentage of calls or training a specific number responds to, and the percentage of calls or training records a member responds to based on the member’s availability status. You specify availability for a member by setting up availability codes in the Personnel and Training Lookup Codes, then adding availability records for the member.
For a given date/time/station/unit/staff member, FIREHOUSE Software scans all availability records where the event date falls within the range of dates on the availability record. It then compares the day of the week of the event with the day of week check boxes for that availability record. If the availability type is Unavailable and the day of week checked for the day of the event is not checked, it assumes the member is available, otherwise, it returns unavailable. It works just the opposite for Available. All of this is added to the time range. Note that the time range entered on an availability record applies to each day in the range.
When there are overlapping availability records, the records are sorted first by From Date, then by To Date. The last availability record determines availability status, unless one of the records has priority (if availability records overlap, give this record priority is enabled).
You specify availability for a member by setting up availability codes in the Staff Member Codes lookup codes, then adding availability records for the member.
When there are overlapping availability records, the records are sorted first by From date, then by To date. The last availability record determines availability status, unless one of the records has priority (if availability records overlap, give this record priority is enabled).
- From the File menu, select the Staff Members option.
- (If the Staff
form is displayed) Press Browse (or
Ctrl + O), highlight a record, then press OK. - (If the Query form is displayed) Highlight a record, then press OK.
- Click the Additional Records tab.
-
Press Availability.
If no availability records have been added for the staff member, the Availability Detail form is displayed.
-
(If availability records are listed) Press Add.
The Availability Detail form is displayed.
-
Type the From Date, To Date start and finish date the availability applies to.
Note: When availability records span multiple days, the From and To times apply to each day in the range.
- Type the From Time and To Time the availability applies to.
- Press the days of the week in the On These Days area the availability applies to.
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Enter a specific Station, Shift, Unit only if the availability applies to a particular station, shift, or unit.
Example: Indicate that staff member is available only for a particular station.
Note: If the Station/Shift/Unit of the event or the Station/Shift/Unit of the availability record are blank, that piece of criteria is ignored (it assumes a match).
- Check If availability records overlap, give this record priority if you want this record to override other overlapping availability records.
- Press New to add additional records, or save and close record.