Accessing Records
All FH records are added and can be reviewed through data entry forms. A record is a set of related information made up of individual fields grouped together.
Example: Incident information and hydrant information are two types of records.
You open data entry forms using the file toolbar button for that record type, or the File menu option for the record type.
What is displayed when a data entry form is first opened is controlled via workstation settings (Tools menu, Workstation Options via the General section Data Entry Forms section or, if individual preferences is enabled, Tools menu, User Preference option).
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If the data entry form displays a completed record when opened, Load the last record I was working with is selected in workstation options or individual preferences.
Browse available records-
Press Browse to display the default query listing available records.
There are multiple queries for each area. Queries can exclude certain records or list records in a certain order.
- Select from available queries using the Select a Query field.
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Select a record or records.
When you select multiple records, the browse buttons at the bottom of the data entry form are active. The selected records are browsed in the order they were displayed in the query.
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Press OK.
Add a new record-
Press New or press Ctrl + N to display the blank data entry form.
If a blank data entry form is displayed when the record is opened, Start with a new, blank record is selected in workstation options or individual preferences.
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If a blank data entry form is displayed when the record is opened, Start with a new, blank record is selected in workstation options or individual preferences.
Browse available records-
Press Browse to display the default query listing available records.
There are multiple queries for each area. Queries can exclude certain records or list records in a certain order.
- Select from available queries using the Select a Query field.
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Select a record or records.
When you select multiple records, the browse buttons at the bottom of the data entry form are active. The selected records are browsed in the order they were displayed in the query.
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Press OK.
Add a new record- Add information to blank data entry form.
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If a list of records for the area are displayed, Display the default query so I can select records is selected in workstation options or individual preferences.
Browse available recordsThere are multiple queries for each area. Queries can exclude certain records or list records in a certain order.
- Select from available queries using the Select a Query field.
-
Select a record or records.
When you select multiple records, the browse buttons at the bottom of the data entry form are active. The selected records are browsed in the order they were displayed in the query.
- Press OK.
Add a new record- Press Cancel.
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