Set up the violation notice

A violation notice template is available to FIREHOUSE Software Cloud administrators, to define standard text for violation notices that the inspector can email to the client.

  1. Log into the FIREHOUSE Software Cloud using the link for accessing the administration page for your department and the login credentials in the email from your FIREHOUSE Software support person.

    The administration page for your department appears.

  2. Click Department.

    Options for customizing your department's information and violation notices appear.

  3. In the first set of fields, enter the appropriate information for your department.

  4. In Copy Violation Notice Emails, enter the email addresses of people that should be sent a copy of the violation notice generated by the inspection.

    Note:
    • Only enter company emails, such as Engine1@FirestationX.com. Do not specify personal emails, such as Joe@gmail.com.
    • Your iPad must have email set up on it to send the violation notice to the addresses you specify. For information on setting up your iPad's email, consult your iPad documentation.
  5. In Violation Notice Header, enter the text you want to display at the top of the violation notice.
  6. In Logo, enter the path to an image file containing a logo you want to display with the violation notice heading information.

  7. In Violation Notice Body, enter any standard wording and codes that you need to appear on all violation notices, stating that violations were found.

    Tip: Rather than retyping it, you can copy and paste text you currently have for violation reports in FIREHOUSE Software into Violation Notice Body. To access your violation report text, do the following.

    1. Choose Reports → Occupancy Management Reports.

      The Reports dialog box appears.

    2. Expand Occupancy Management Reports → Inspection Master Reports → Violation Notices, and then select Violation Notice.

    3. Click Layout.

      A warning dialog box that you are modifying a system report appears.

    4. Click Yes.

      You are prompted to specify query parameter values for layout preview data.

    5. Click No.

      The FH Report Designer appears.

    6. In the toolbar across the top of the FH Report designer, click the A icon.
    7. Using your mouse, select the text you want to copy, and then copy it.
    8. In the web browser, click in Violation Notice Body and paste the text.
    9. Repeat steps f-h for any text you want to copy and paste between he FH Report Designer and Violation Notice Body.
    10. Close the FH Report Designer.
    11. In the Reports dialog box, click Close.
  8. In Violation Notice Legalese, enter any standard legal statements that need to appear on all violation notices.
  9. In Violation Passed Body, enter any standard text stating that the inspection passed with no violations.
  10. In Violation Notice Footer, enter the text you want to display at the bottom of the violation notice.

  11. Click Save.

    When a violation notice is generated an emailed from FH Inspector, it will incorporate the text you have supplied for the template.

    Example: